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Collection Statement
(Privacy Act Compliance)

Introduction

Monarch Personnel has established business practices that comply with the intent of the National Privacy Principles (NPP’s), as set out under the Privacy Act 1988 specifically in relation to the private sector in the collection, use, security and disclosure of personal information.

Monarch Personnel is also aware that these principles give individuals a right to know what information an organization holds about them and a right to correct that information if it is wrong.

Collection Statement

Monarch Personnel do not collect personal or sensitive information unless it is necessary for the performance of our tasks or functions.

What your personal information is

Personal information is any information or an opinion (whether true or not) about you. It would include the opinions of others about your work performance, (whether true or not), your work experience and qualifications, aptitude test results and other information obtained by us in connection with your possible work placements

Personal information includes sensitive information as defined in privacy legislation. It could include, for example, relevant information about your health status or information obtained lawfully via a criminal history check.

Under privacy laws we only collect personal information if it is necessary for the performance of one or more of our tasks or functions and, subject to the exceptions set out in privacy law, we would not collect sensitive information without your consent.

Who will be collecting your personal and sensitive information

Your personal and sensitive information will be collected by Monarch Personnel for its own use.

How to contact us

If you wish to contact us about your personal or sensitive information you should contact

Monarch Personnel
PRIVACY OFFICER
Phone:           (03) 5831 5880
Email:             admin@monarchpersonnel.com.au
Fax:               (03) 5831 7517

during normal office hours, which are 8:30am -– 5:00pm Monday to Friday (excluding Public Holidays)

How your information will be collected

Personal and sensitive information will be collected from you directly when you fill out and submit one of our registration forms or any other information in connection with your application to us for registration.

Personal and sensitive information will also be collected when:

• we receive any reference about you;
• we receive results of inquiries that we might make of your former employers, work colleagues, professional associations or registration body;
• we receive the results of any competency or medical test;
• we receive performance feedback (whether positive or negative);
• we receive any complaint from or about you in the workplace;
• we receive any information about a workplace accident in which you are involved;
• we receive any information about any insurance investigation, litigation, registration or professional disciplinary matter, criminal matter, inquest or inquiry in which you are involved;
• you provide us with any additional information about you.

Your information will be used.

Your personal and sensitive information may be used in connection with:

• your actual or possible work placement;
• your performance appraisals;
• our assessment of your ongoing performance and prospects;
• any test or assessment (including medical tests and assessments) that you might be required to undergo;
• our identification of your training needs;
• any workplace rehabilitation;
• our management of any complaint, investigation or inquiry in which you are involved;
• any insurance claim or proposal that requires disclosure of your personal or sensitive information.

Your personal and sensitive information may be disclosed to:

• potential and actual employers and clients of Monarch Personnel Group;
• referees;
• other members of the Monarch Personnel Group;
• our insurers;
• a professional association or registration body that has a proper interest in the disclosure of your personal and sensitive information;
• a Workers Compensation body;
• our contractors and suppliers – e.g. our I.T. contractors and database designers
• any person with a lawful entitlement to obtain the information.
• Banking Institutions, Australian Taxation Office & Superannuation Funds

If you do not give us the information we seek:

• we may be limited in our ability to locate suitable work for you;
• we may be limited in our ability to place you in work;

You can gain access to your information to correct it if it is wrong

Subject to some exceptions, which are set out in the National Privacy Principles (Principle 6 – Access and Correction), you have a right to see and have a copy of personal and sensitive information about you that we hold.

If you are able to establish that personal or sensitive information that we hold about you is not accurate, complete and up-to-date, we will take reasonable steps to correct it so that it is accurate, complete and up-to-date.

If we are unable to agree that personal or sensitive information that we hold about you is accurate, complete and up-to-date, you may ask us to place with the information a statement by you that claims that particular information is not accurate, complete and up-to-date.

If you wish to exercise your rights of access and correction you should contact our Privacy Officers, whose details are shown above.

In some cases we may impose a moderate charge for providing access to personal or sensitive information.  We will not charge you simply because you lodge a request for access.

Your consent to collection, use and storage of your personal and sensitive information

The consent below is found on the Registration form you completed upon your application to the Monarch Personnel in our office(s).

If you register online through the Monarch Personnel website then you will be requested to read and agree to the collection of personal and sensitive information:-

I have read and understood each of the statements in this Collection Statement and voluntarily consent to:

• personal and sensitive information about me being collected by you as indicated above;
• personal and sensitive information about me being used as indicated above;
• personal and sensitive information about me being disclosed as indicated above.

þAGREE

Relevant Legislation and Policies

• Privacy Act 1988.
• Workplace Relations Amendment (Work Choices) Act 2005.
• People at Work Disciplinary Policy.
• People at Work Confidentially Policy.
• People at Work Privacy Policy.
• People at Work Code of Conduct Policy.
• Recruitment Best Practice Manual.

 
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